Warner Hall House Incident Reporting Guidelines:
What is Conduct Council?
The goal of Conduct Council is to ensure that Warner Hall is a safe and comfortable place for all members. The primary role of the Council is to respond to incident reports regarding infractions of the Warner Hall Code of Conduct. When requested, members of Conduct Council can also help ask a non-member to leave Warner Hall events in the situation that their presence is causing harm (see last bullet under “Jurisdiction”).
What kinds of incidents can I report?
Jurisdiction
The Warner Hall Conduct Council will preside over incidents involving members of Warner Hall only. Events that will be heard by the Warner Hall Conduct Council will include any events sponsored by Warner Hall. This includes, but is not limited to:
Inappropriate conduct includes, but is not limited to:
How do I report an incident?
Any individual has the right to report an incident involving a Warner Hall member.
Individuals should report incidents concerning members of Warner Hall by filing a formal complaint and submitting it via email or to the campus mailbox of the Conduct Council Chairman. The complaint should include their own detailed description of the course of events surrounding the incident, as well as a detailed description of the incident itself, the infraction they believe the accused party to have committed, and any witnesses that may aid in clarifying any uncertainties surrounding the infraction.
Reports should include the following details:
What happens after I report an incident?
1. Upon receipt of a filed complaint, Warner Hall Conduct Council must review the complaint and determine its validity for follow up procedures. Warner Hall Conduct Council reserves the right to dismiss filed complaints in the event of insufficient or contrary evidence. The individual who submitted the original complaint will be notified.
2. Once a complaint has been filed and identified for follow up procedures, the individual or individuals in question will be contacted.[i] The member or members in question will be notified that they have been reported to the Warner Hall Conduct Council as having violated the code of conduct and displayed inappropriate behavior. They will be informed of the general nature of the original complaint, including the name of the person who filed the incident report. That individual will have two days from the date of notification to prepare a one-page written defense of themself and their actions.[ii] Additionally, the Warner Hall Conduct Council will contact any witnesses named in the Incident Reporting Form and solicit their voluntary participation in the case. Any witness that voluntarily agrees to participate should then, without having seen the original complaint filed, submit a written addendum including their own detailed description of the course of events surrounding the incident, as well as a detailed description of the incident itself, and the infraction they believe the accused party to have committed. Upon receipt of all additional forms, The Warner Hall Conduct Council will convene and determine from these written accounts whether the case needs to be heard at a formal Warner Hall Conduct Council trial.
3. If the Warner Hall Conduct Council determines that the case should be heard at a formal Warner Hall Conduct Council trial, that individual will be contacted immediately following that decision. A date for the trial will be set according to the schedules of the members of Conduct Council and the individual in question. This date may be no sooner than one week from the date of notification, and no later than three weeks from the date of notification.
4. Formal trials will take place on the determined date and time according to the schedules of the Warner Hall Conduct Council members and the accused individual or individuals. In the event of a trial, only the President and the parties involved will be notified. A statement of all accounts acquired from the witnesses will be presented to the accessed prior to trial for review.
5. All parties required to undergo a formal trial will be assigned a peer advocate from their two class representatives seated on the Warner Hall Conduct Council. The accused individual reserves the right to refuse this assigned peer advocate if they so desire. Following notification of formal Warner Hall Conduct Council trial, the accused individual will have the opportunity to request and obtain a peer advocate from within the house.
6. The head of the Warner Hall Conduct Council will commence the trial by introducing the accused person and presenting the individual with the alleged infractions. The individual then has the opportunity to present an explanation of their behavior and provide any additional information relevant to the case. Witnesses will not be called to any trial, and any addendum a witness may have submitted will only be viewed by the members of the Warner Hall Conduct Council. Following this explanation, the accused individual will be allowed to discuss their situation with their peer advocate and determine their final defense presentation. At this point, the accused individual will have the opportunity to present their final defense and present either an admission of guilt or a plea of innocence. Following this defense, the accused individual will be excused, and the peer advocate alone will come before the Warner Hall Conduct Council and speak on the behalf of the accused. The members of the Warner Hall Conduct Council will then discuss the evidence and determine a verdict of guilty or not guilty. Should the accused party be found not guilty, they will be immediately notified and dismissed. A record of their presence at a formal Warner Hall Conduct Council will be kept.
7. Punishment for accused members will not be determined until the party in question is found guilty. If a member is sent to the Warner Hall Conduct Council and is found not guilty, no punishment will be determined, and the case will be dismissed. If a member is found guilty, punishment will be determined on a case-by-case basis.
Possible punishments include, but are not limited to:
[i] Should a member of the Conduct Council be implicated in an incident under the jurisdiction of the Warner Hall Conduct Council, that member’s status on the Warner Hall Conduct Council will be temporarily suspended and the President will take their place. Should a member of the Warner Hall Conduct Council be found guilty in trial, they will lose their position as a member of the Warner Hall Conduct Council. The President will take their place until a new representative is elected by the house.
[ii] Failure to submit a defense within the two-day period from notification will result in an automatic summon to a formal Conduct Council trial. Exceptions include but are not limited to severe illness and family emergency.
What is Conduct Council?
The goal of Conduct Council is to ensure that Warner Hall is a safe and comfortable place for all members. The primary role of the Council is to respond to incident reports regarding infractions of the Warner Hall Code of Conduct. When requested, members of Conduct Council can also help ask a non-member to leave Warner Hall events in the situation that their presence is causing harm (see last bullet under “Jurisdiction”).
What kinds of incidents can I report?
Jurisdiction
The Warner Hall Conduct Council will preside over incidents involving members of Warner Hall only. Events that will be heard by the Warner Hall Conduct Council will include any events sponsored by Warner Hall. This includes, but is not limited to:
- Parties hosted by Warner at Warner Hall
- Parties co-hosted with another PCC organization at Warner Hall
- Parties co-hosted with another PCC organization at another house
- Warner Formal
- Warner service events both on and off campus
- Any other Warner-affiliated events
- Warner Hall members have a right to remove anybody at any time from any Warner event
Inappropriate conduct includes, but is not limited to:
- Harmful actions towards an individual or the house at large
- Assault
- Vandalism
- Theft within Warner Hall (e.g. alcohol)
- Excessive abuse of alcohol to the point of harm to others or the reputation of the house
- Any behavior that puts Warner Hall at risk
How do I report an incident?
Any individual has the right to report an incident involving a Warner Hall member.
Individuals should report incidents concerning members of Warner Hall by filing a formal complaint and submitting it via email or to the campus mailbox of the Conduct Council Chairman. The complaint should include their own detailed description of the course of events surrounding the incident, as well as a detailed description of the incident itself, the infraction they believe the accused party to have committed, and any witnesses that may aid in clarifying any uncertainties surrounding the infraction.
Reports should include the following details:
- Name of member filing the report
- Date of filing the report
- Date of the incident
- Name of persons involved in the incident
- A description of the incident
- Include this Honor pledge: “On my honor the above statement is not falsely accusing or misrepresenting the individual(s) in question. I have followed and will continue to observe all regulations regarding the Warner Hall Code of Conduct and I am unaware of any additional violations of the Code of Conduct by others.”
What happens after I report an incident?
1. Upon receipt of a filed complaint, Warner Hall Conduct Council must review the complaint and determine its validity for follow up procedures. Warner Hall Conduct Council reserves the right to dismiss filed complaints in the event of insufficient or contrary evidence. The individual who submitted the original complaint will be notified.
2. Once a complaint has been filed and identified for follow up procedures, the individual or individuals in question will be contacted.[i] The member or members in question will be notified that they have been reported to the Warner Hall Conduct Council as having violated the code of conduct and displayed inappropriate behavior. They will be informed of the general nature of the original complaint, including the name of the person who filed the incident report. That individual will have two days from the date of notification to prepare a one-page written defense of themself and their actions.[ii] Additionally, the Warner Hall Conduct Council will contact any witnesses named in the Incident Reporting Form and solicit their voluntary participation in the case. Any witness that voluntarily agrees to participate should then, without having seen the original complaint filed, submit a written addendum including their own detailed description of the course of events surrounding the incident, as well as a detailed description of the incident itself, and the infraction they believe the accused party to have committed. Upon receipt of all additional forms, The Warner Hall Conduct Council will convene and determine from these written accounts whether the case needs to be heard at a formal Warner Hall Conduct Council trial.
3. If the Warner Hall Conduct Council determines that the case should be heard at a formal Warner Hall Conduct Council trial, that individual will be contacted immediately following that decision. A date for the trial will be set according to the schedules of the members of Conduct Council and the individual in question. This date may be no sooner than one week from the date of notification, and no later than three weeks from the date of notification.
4. Formal trials will take place on the determined date and time according to the schedules of the Warner Hall Conduct Council members and the accused individual or individuals. In the event of a trial, only the President and the parties involved will be notified. A statement of all accounts acquired from the witnesses will be presented to the accessed prior to trial for review.
5. All parties required to undergo a formal trial will be assigned a peer advocate from their two class representatives seated on the Warner Hall Conduct Council. The accused individual reserves the right to refuse this assigned peer advocate if they so desire. Following notification of formal Warner Hall Conduct Council trial, the accused individual will have the opportunity to request and obtain a peer advocate from within the house.
6. The head of the Warner Hall Conduct Council will commence the trial by introducing the accused person and presenting the individual with the alleged infractions. The individual then has the opportunity to present an explanation of their behavior and provide any additional information relevant to the case. Witnesses will not be called to any trial, and any addendum a witness may have submitted will only be viewed by the members of the Warner Hall Conduct Council. Following this explanation, the accused individual will be allowed to discuss their situation with their peer advocate and determine their final defense presentation. At this point, the accused individual will have the opportunity to present their final defense and present either an admission of guilt or a plea of innocence. Following this defense, the accused individual will be excused, and the peer advocate alone will come before the Warner Hall Conduct Council and speak on the behalf of the accused. The members of the Warner Hall Conduct Council will then discuss the evidence and determine a verdict of guilty or not guilty. Should the accused party be found not guilty, they will be immediately notified and dismissed. A record of their presence at a formal Warner Hall Conduct Council will be kept.
7. Punishment for accused members will not be determined until the party in question is found guilty. If a member is sent to the Warner Hall Conduct Council and is found not guilty, no punishment will be determined, and the case will be dismissed. If a member is found guilty, punishment will be determined on a case-by-case basis.
Possible punishments include, but are not limited to:
- Miscellaneous tasks of house improvement
- Social probation from sisterhoods
- Social probation from Warner parties and Warner co-hosted parties
- Social probation from formal
- Required attendance of additional house clean up
[i] Should a member of the Conduct Council be implicated in an incident under the jurisdiction of the Warner Hall Conduct Council, that member’s status on the Warner Hall Conduct Council will be temporarily suspended and the President will take their place. Should a member of the Warner Hall Conduct Council be found guilty in trial, they will lose their position as a member of the Warner Hall Conduct Council. The President will take their place until a new representative is elected by the house.
[ii] Failure to submit a defense within the two-day period from notification will result in an automatic summon to a formal Conduct Council trial. Exceptions include but are not limited to severe illness and family emergency.